Forms data capture

 open forms on the tablets on the top of the screen. The bottom of the screen shows the current status of forms that are completed.

open forms on the tablets on the top of the screen. The bottom of the screen shows the current status of forms that are completed.

The sophisticated but simple to use forms application has been designed specifically for data collection within the utilities services sector.

Users complete the forms using tick boxes, drop down menus and free text entry.

The user can complete multiple forms at the same time.

Forms producer

Smart Documents can build forms for you or if you wish to take control yourself then forms can be deployed using the Forms Producer which is provided out of the box.

The user will always have access to the latest version of the forms, which can be published to the user wirelessly as often as necessary.

Forms can be created and deployed quickly and simply without having to resort to a software developer. Forms can be built using a powerful Web based application and business logic can be embedded into the forms without having to write complex software.

Data capture forms can be built dynamically and automatically using data from a database or a spreadsheet. This enables, for example, forms to be deployed which can be adjusted based on data that is being captured in the field. It also enables forms which are project or site specific to be deployed.

Publishing new forms

Embedded documents

Forms can embed documents and images from the document manager within the form itself. For example, if an engineer is working on a specific asset which is described in the form, then the system can present technical or location information about that asset from the document management system.

Reliable operation in rural environment - Intelligent data transfer

 an open form with a matrix control at the bottom of the form.

an open form with a matrix control at the bottom of the form.

Unlike most of the solutions available, the forms system is designed to continue to work even where there is no mobile signal.

If a mobile or wifi signal is not available, the forms can still be completed while the system intelligently sends the form in the background as soon as a signal is found without any user interaction. This makes the Smart Document Solutions Mobile workforce Tablet ideal for use in remote and rural locations.

Out of the box

The system comes ready configured with the following sample forms out of the box, all of which can be used as they are or modified to suit the exact needs of your business:

  • Timesheet
  • Health and Safety assessment
  • Technical assessment

New forms can be added quickly and easily using the forms writer.